Herb Savje, manager of Howard County (Md.) Public School System, realized surprising information about the system’s maintenance plan, once the proper tools were implemented: “When we started, we thought we knew…where the problems were… What we found was that we weren’t performing preventive maintenance on a continuous basis. What the surveys had showed us was that the problems we had, which was properly conditioning our spaces, actually translated into a lack of preventive maintenance.”
As our business environment becomes more and more complex, so too, do the tasks required for proper management. Leaders and innovators utilize every tool at their disposal to simplify processes, allowing them to focus their energies to more pressing issues. Facility Maintenance software not only simplifies the process of creating an emergency service request, it allows you to develop and automate a PM plan and provides valuable data so you can identify trends, predict future issues, and plan accordingly.
How Does it Work?
The tools your company invests in must be simple to use, yet able to solve complex problems. For maximized efficiency, modules should be tied together and synced, which cuts down on redundancy of information and processing, offering you multiple places to find, analyze, and share relevant information.
iOffice’s robust Facility Maintenance module offers a simple, 3 step approach to scheduling preventative maintenance:
- When scheduling a PM, you begin your request by choosing a service “type” from a predefined catalogue. This helps classify the request and determines what technician should be notified. Your catalogue is input during the software planning and implementation stage of the process. As the business’ needs evolve, adding more to the catalogue is just one more step to the process.
- After classifying the service type, you will name the scheduled task. This is your opportunity to include any reoccurring details that might be necessary. Be sure you include a description that will allow you to quickly identify what type of request is being generated.
- Your last step is to determine the frequency this item should be serviced. Here, you will choose the date this PM task is to begin, how often it should occur, and how many days you want to allot from time of notification to completion. Here, you will have the opportunity to choose when you want a notification to be generated to the relevant technician.
The success and efficiency of an organization is directly tied to these same qualities for its tools and operations. Preventive is, as the name implies, thinking ahead to keep oneself protected. In the case of preventive maintenance for a medium to large-scale organization, it can be viewed as the kind of protection, which benefits an exponentially large number of people behind the realm of the initially affected company. The maintenance, therefore, becomes a benefit for a network of connected companies. And, with the relative ease of use for a scheduling and monitoring system, the necessary tasks take on a virtually automated quality, ensuring that system down time is reduced to a minimum and operations continue to thrive at an optimal rate.